Shift coverage, office potlucks, bookable meeting slots — Signup Sheets for Gmail puts the sheet inside the email your team already reads. Nobody gets provisioned into anything: colleagues, contractors, and clients all sign up in one click, no accounts, no ads.
Examples
Shifts with headcounts, items with quantities, times with calendar links — one add-on covers all three.
Why it works
The fastest tool is the one nobody has to learn.
The sheet is composed in Gmail and lands in the thread. No new SaaS to procure, no seats to assign, no "did you see the link in Slack?"
Contractors, clients, candidates, the other company on the project — anyone with an email address can claim a slot. No Google account required.
Pull the roster into Sheets or your HRIS anytime. Free exports slot, name, and quantity; Pro adds emails, answers, comments, and timestamps.
With Pro, hide participant names from the public page — useful for interview slots and 1:1 office hours — and remove branding from the sheet card.
How it works
Open the add-on in Gmail compose. Pick a template or type shifts one per line — "Tue on-call x2" sets the headcount.
Click Insert Signup Sheet and send to the team alias. Counts and Sign Up buttons render right in the email.
Your dashboard shows coverage per slot in real time. Close the sheet when you're staffed, or let the auto-close date do it.
FAQ
No. Anyone you can email can sign up — colleagues on Outlook, contractors, clients, candidates. They click Sign Up in the email, type their name, and they're done. No Google login, no new tool to be provisioned into.
Yes. Use the time-slot engine: pick a date, a window, and a duration, and the add-on generates the slots — say, six 20-minute slots across an afternoon. Each slot holds one person, confirmations include a Google Calendar link, and reminders go out automatically before the slot.
Yes. Build the week's shifts once with per-shift headcounts. Full shifts overflow to a free waitlist that auto-promotes when someone drops. With Pro, duplicate the sheet each week in one click — slots reset to empty with settings intact — and export the full roster to CSV.
Related
Install free in two clicks — your next shift sheet is one email away.